Who We Are

Job Description:
Position Title: Community Outreach Administrative Assistant
Supervisor: Community Outreach Manager
Salary: $15-$18/hr.
Position: Full-time 40 hours/week plus benefits

Community Outreach Administrative Assistant
Looking for a rewarding opportunity? C.A.S.A. of San Bernardino County is on a mission to improve the quality of life for foster youth, juvenile care youth, and foster care alumni through stable and consistent mentoring, advocacy, and supportive services. We are currently seeking a confident, highly organized, detail-oriented, adept in technology, resourceful, and energetic individual with great verbal and written communication skills to join our team.

Position Description: The Community Outreach Administrative Assistant is a member of the Community Outreach Team and is responsible for ensuring that CASA has a continuous pool of qualified community volunteers participating and completing the recruitment, screening, and training process to become Court Appointed Special Advocates for youth in foster care.

Duties and Responsibilities:
• Manage and correspond with all new volunteer inquiries
o Input all new volunteer inquiries into CASA Optima Tracking system
o Send out new volunteer trainee packets
o Follow up with interested parties
o Prepare and complete all new volunteer trainee files
o Conduct new volunteer trainee screenings which include: pre-training interviews, virtually and in-person; sending out and tracking incoming references and background checks; run all trainee names through the National Child Abuse Registry and Megan’s Law Database; obtaining copies of driver’s licenses, car insurance, DMV records; complete tracking forms; and collect all other required documentation; if concerns arise, investigate and provide details to the Community Outreach Manager for review and consideration
o Coordinate new volunteer swear-in ceremony
o Review all new volunteer trainee files for completeness and hand them off to Program Manager
• Input all inquiries into the Friends of CASA mailing list on Constant Contact
• Participate in appropriate community events and meetings to raise awareness of CASA program and volunteer opportunities
• Schedule CASA representatives to attend resource fairs, Farmer’s Markets, and conferences
• Schedule CASA representative to conduct community presentations on CASA’s mission and to recruit new volunteers
• Participate in CASA annual events
• Collaborate with the Program Manager and Advocate Supervisor to transition new volunteer from trainee status to appointed advocate status
• Other duties as requested by the Community Outreach Manager or Executive Director

Qualifications/Requirements:
• Excellent written and oral communication skills
• Experience interviewing candidates for volunteer and or employment opportunities
• Good judge of character
• Ability to understand and maintain confidentiality
• Ability to work independently under general supervision
• Ability to make administrative, procedural and appropriate decisions using CASA guidelines
• Ability to establish and maintain working relationships with diverse groups, staff, volunteers, board of directors and community partners
• Ability to have a flexible working schedule that will include some nights, evenings, and weekends
• Ability to gather and report data, compile information, and prepare monthly reports as necessary
• Ability to remain objective, flexible, and calm while discussing or responding to crisis situations in a respectable manner
• Knowledge of Microsoft Office and extensive internet researching skills
• Ability to attend and complete CASA training
• Ability to pass a Criminal Justice fingerprint clearance, Social Security number Check, National and local Megan’s Law Database check
• Valid California driver’s license and insurance
• Travel (primarily within San Bernardino County) and to the main office on a monthly basis
For More Information or To Apply:
Please email your cover letter and resume to the attention of: Maggie Harris-Community Outreach Manager e-mail: maggieh@casaofsb.org

Closing date: Friday, January 29th.
No phone calls please